Illustration generated for this guide. It does not represent a property for sale.
Three things not to confuse
The property, tenant and lease describe different things. The first is a home, the second a person or group, and the third a contractual commitment. If everything is filed under one name, a change of occupant can blur the history. Keep a property reference and a separate reference for each contractual period. You can then follow a departure and new arrival without erasing what happened previously.
Test a change of circumstances
Proprioo offers tenant and lease sections. To explore them, do more than create a fictional record. Imagine a lease ending, contact details changing or a question about an earlier period. See whether you can quickly find the right information. This scenario reveals more than perfect entry on the first day. It helps identify what you will need to document outside the tool.
Prepare your next step: A clear file for every property with Proprioo
Keep only useful information
Good management does not mean collecting as much personal information as possible. Define what is necessary for managing the contract and limit unnecessary copies. Separate sensitive documents from practical notes and consider who really needs access. Avoid subjective comments. A useful note records a fact, date and action in wording you could explain to the person concerned.
Link dates to actions
A recorded date is useful only if someone knows what to do as it approaches. In your routine, associate each deadline with a check: prepare a viewing, request a document or confirm an appointment. Legal time limits vary by contract and circumstances. Do not infer them from a calendar reminder. Have a termination procedure or contractual amendment checked before committing, particularly outside straightforward situations.
Turn the demo into a reliable method
The public Proprioo version reviewed for this article is a local demo. Use invented identities, not genuine tenant files. Before real use, check access, backups, retention arrangements and synchronised account availability. The right aim for your trial is a repeatable method. An attractive tool becomes genuinely useful when you know what information belongs there and how to keep it current.
Sources and references
ComparImmo editorial team. Sources checked on 3 October 2026. Check the rules for the region and your circumstances before making a commitment.